Requirements for use of the UH Enterprise Dropbox Users with an UH Enterprise Dropbox account must follow all applicable UH Policies, HRS, and External Standards and Regulations related to the safeguarding and protection of data being stored in Dropbox: ĭue to the sensitive nature of data being stored in the UH Enterprise Dropbox, immediately notify the Information Security Team if there is a suspected or confirmed breach of Institutional Data: īeginning in FY24 (), your Department/Unit may be charged for the Dropbox license. Additional examples of Sensitive and Regulated Data can be found here (UH login required):.Family Educational Rights and Privacy Act (FERPA).Health Insurance Portability and Accountability Act (HIPAA).Personally Identifiable Information (PII).Dropbox is meant to be used specifically in situations where a UH Department/Unit needs to store and/or collaborate using Sensitive or Regulated data.Įxamples of Regulated or Sensitive data include: The UH Enterprise Dropbox is intended for the storing, managing, and sharing of Sensitive or Regulated information as defined in UH Executive Policy 2.214 (UH Institutional Data Classification Categories). Human subject and other research data containing PII (i.e.Information Technology Services (ITS) has established a licensing program with the cloud storage provider Dropbox.

Trade secrets, intellectual property or information that may be relevant for the creation of a University, faculty or student owned patent.Payment (credit/debit) cardholder information.Identities of donors or other third-party partner information maintained by the University not specifically designated for public release.Proprietary financial, budgetary or personnel information not explicitly approved by authorized parties for public release.Email and other communications regarding internal matters not been specifically approved for public release.Any data not classified as Confidential or Sensitive as defined previously.

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